Home About Us Project Proposals

Submitting a Project Proposal

400259lThe UW Digital Collections Center welcomes project proposal from UW administration, faculty, staff, and students! Please review the information below prior to submitting your proposal.

In general, you should consider the following criteria *before* submitting a digital project proposal:

  1. Who is the audience for this digital project?
  2. How will users interact with this material?
  3. Is the material already digitized and available online?
  4. Do you have permission to digitize and publish online, this material?
  5. What impact will digitization have on your daily work?

What makes a good digital project? Consider the following criteria and guidelines for selecting project materials. Projects that meet these criteria are most likely to be approved.

  1. support instruction or research needs
  2. do not circulate, e.g. rare books, materials from Special Collections
  3. enhance an existing digital collection
  4. are unique, e.g. not previously digitized nor available online in any format
  5. high use, regularly requested by UW faculty or students
  6. are distinctive and have potential for academic use and general education interest (K-12)

Although some of our projects are grant-funded, it is not necessary to secure outside funding to complete a project with the UWDCC. There is funding provided by UW System and the UW General Library System for digital projects.


  1. Submit your project proposal using our simple Web form "Submitting A Digital Project Proposal."
  2. The UWDCC Project Assessment and Development (PAD) group will review your proposal and, most likely, ask for additional information.
    • UWDCC staff will meet with you to assess your project materials and further discuss the project development process.
    • UWDCC staff will complete project documentation necessary to move forward your project, including a cost estimate and project brief that details project deliverables.
  3. The UWDCC staff will present your project proposal to one of two committees which govern our work: The UW Madison Digital Steering Committee (UW-Madison based projects) or the UW Digital Collections Advisory Committee (UW-System based projects).
  4. The Committee(s) will respond to the proposal.
    • It will accept the proposal in concept.
    • Or, it will decline the proposal and may suggest other alternatives for funding.
  5. If approved, the Committee(s) will ask you to work with UWDCC staff to create a Memorandum of Understanding (MOU) that fully describes the project and its deliverables.
  6. When completed, the UWDCC will review and approve the MOU. When approved, it will be sent to the Chairperson of CUWL for final approval by CUWL as a whole or its Executive Committee.
  7. When notified of acceptance, you will start work with the UWDC Center on the project.

Questions? Please feel free to contact the UWDCC at digitalcontent@library.wisc.edu.