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Guidelines for Citation

Aldo Leopold Archives - Guidelines for Citation A proper citation of archival material includes information about the specific document (author, title or other description of document, and date), the name of the collection, location of the item within the collection (series and box or folio number), and location of the collection (depository and city or internet location).

In a paper, article, or book for which scholarly citation is used, it is ordinarily sufficient to cite the collection and depository in full only once in the first citation to a document from the collection and again in the bibliography:

http://digital.library.wisc.edu/1711.dl/AldoLeopold [herafter cited LP, for Leopold Papers].

Thereafter, to cite individual documents in the collection, you may cite the actual document (author, title or other description, and date) and use a short form for the collection and the location of information in the collection. For example: Aldo Leopold, USFS Diary, April 14-July 31, 1909, LP 7B1, p. 3 [for Leopold Papers, subseries 7, box 1, p. 3].

This method of citation has the advantage of allowing you or a reader to locate the original document in either the digital collection or the hard copy Leopold Papers in the University of Wisconsin Archives. It is the method of citation used by most of the scholars who have cited material from the Leopold Papers for the past four decades.

The only element of this citation that is unique to the digital collection is the page number (p. 3), which allows one to go quickly to the digitized page cited. It should be noted, however, that the page number alone is useless without the other location information (LP 7B1), as there are more than a hundred different series of page numbers in the nearly 100,000 page digital collection.

For a published item [e.g., Aldo Leopold, "The Conservation Ethic," Journal of Forestry 31:6 (Oct. 1933), p. 644-643], it is not ordinarily necessary to cite the location in the collection because the journal can presumably be found in major libraries. But recording this information (LP 6Bx, p. xx) in your notes will make it much easier to find the original in order to check the accuracy of a quotation.

It is not necessary to cite the date you accessed this collection, since it is a permanent collection, and your citation, if you follow these guidelines, will also refer to the actual physical location of the original in the University of Wisconsin Archives.

This project is funded by the National Historical Publications and Records Commission, the Aldo Leopold Foundation, the University of Wisconsin Digital Collections Center, and the University of Wisconsin Archives.

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The Aldo Leopold Foundation holds the rights to all of Leopold's unpublished material and works in non-extant publications. Written authorization from the Aldo Leopold Foundation is required prior to reproducing items in the collection for publication or exhibition. For higher quality digital or print copies please contact the University of Wisconsin Digital Collections Center at digitalcontent@library.wisc.edu.

To learn more about the digitization process for this project, see The Aldo Leopold Digitization Project.